Career & Job Postings

Join our team?

Firm Management’s success has been built on the exceptional talent of its employees.  In return, we provide employees with competitive benefits packages, a collaborative team environment and the chance to build meaningful careers through ongoing professional development at one of Vancouver Island’s most trusted companies in the real estate market.

 

Current Job Postings

Please find a list of our current open positions below. 

Administrative Assistant

Firm Management Corporation is in search of a full time Administrative Assistant.  This role is responsible for providing administrative and office support to ensure the company’s services are delivered in an effective and efficient manner. 

Traits for success in this position

  • Open-minded and ready to learn
  • Methodical/Careful
  • Willing to do routine work as well as learn more complex tasks
  • Happy to help co-workers/be a team player
  • Excellent grasp of the English language

Responsibilities

  • Preparing/proof reading letters, minutes, notices, and forms for our Property Managers;
  • Maintaining documents related to the Strata Portfolio;
  • Coding and uploading documents onto ‘StrataDocs’ system & Company Website;
  • Assisting with drafting legal documents; Form F & Form B requests for Strata clients
  • Preparation of invoices;
  • Order and administer legal Form J’s as required
  • Scanning documents for filing purposes

Qualifications

  • Ability to multi-task and meet deadlines;
  • Strong organizational skills and attention to detail;
  • Must be familiar with Microsoft Office (Word, Excel and Outlook);
  • Customer service skills and/or experience is an asset;
  • Knowledge of accounting systems is an asset;

Job Details

  • Full time Monday to Friday 8:30 to 4:30 at our Saanichton office
  • Competitive salary and group insurance (50% company paid) offered.
  • Immediate start date

Company Information

Firm Management is a locally owned, family run property management company. Founded in 1993, Firm Management has grown to become one of the largest strata management companies on Vancouver Island. With a diverse portfolio, a robust benefits package and a work environment that encourages collaboration, innovation and fun, Firm Management provides an excellent opportunity to work at one of the most trusted companies in the Vancouver Island real estate market. 

If you would like to apply for this position, please send your resume and cover letter to Jacalyn Weech at jacalyn@firmmanagement.com.

Thank you for your application, however only suitable candidates will be contacted.

Licensed Strata Property Manager

Job location:  Victoria, BC

We are looking for a full time permanent Licensed Strata Property Manager to join our dynamic and professional team.  This position is available immediately.  You will care for and develop a portfolio of properties located on lower Vancouver Island.  Salary is competitive for the right person, and dependent upon experience and qualifications.  A basic portfolio will be provided, and a brief training period is offered to become familiar with our systems and processes.  The responsibilities are as follows;

Key Requirements

The ideal candidate will have:

  • Effective oral and written communication skills
  • Facilitation or presentation experience an asset
  • Good organizational and time management skills
  • Ability to prioritize by assessing situations to determine urgency
  • Ability to build and maintain working relationships with office staff, tradespeople, strata council members and residents
  • Ability to meet deadlines and provide excellent customer service in a high volume and face paced business environment
  • Class 5 driver’s license
  • RECBC Strata Management License is required
  • Strata property management experience an asset
  • Proficient in MS Office Software - Outlook, Quickbooks, Excel, DocMan experience an asset.

Strata Property Management candidate will be responsible to:

  • Assist and advise the strata councils on their role and responsibilities in understanding the Strata Property Act and other relevant legislation and how to apply the strata corporations bylaws an rules
  • Assist in the management and maintenance of the common property and common assets as directed by the Strata Council
  • Develop and prepare annual management and maintenance plans while working with Strata Councils and in accordance with the Strata Property Act
  • Prepare annual strata budgets, ensure collection of fees, levies and all items on accounts are received and paid on time
  • Review strata financials and prepare reports for council as required by the Strata Property Act
  • Procure services required at the building by obtaining and analyzing quotes for council’s approval, verifying invoices, overseeing contractor work and coordination of special projects
  • Prepare, organize and guide a variety of regular scheduled council meetings, annual general meetings and special general meetings as required for the management of the properties and in accordance with the company’s client contracts
  • Work with the support teams in performing administrative functions (prepare notices, update building and owner information etc.)
  • Other duties and projects may be assigned based on operational requirements and in accordance with the management services agreement

We will contact all applicants to confirm whether they have been selected for an interview or not.

  •   Extended Health Plan, a vehicle allowance, cell phone negotiable. 

Location of Firm Management

#200 – 1931 Mt. Newton X Road, Saanichton, BC, V8M 2A9

Office hours:8:00 a.m. to 5:00 p.m. Monday through Friday.

How to Apply

Please reply with a cover letter and resume to Bonnie McCulloch at bonnie@firmmanagement.com.

 

Maintenance Worker

Job Type: Full-time

Salary: $23.00 to $25.00 /hour

Firm Management Corp. is a vibrant and busy well-established Property Management company that operates in the greater Victoria area. We are looking for a full time Maintenance Staff member to join our team. The ideal candidate is presentable and friendly, and can provide routine and preventative maintenance for our strata property and commercial property clientele. A knowledge of basic construction, plumbing, electrical, mechanical and utility systems is required. A valid driver’s license and work vehicle are also required. Must be available to provide weekend and evening emergency maintenance coverage on a rotational basis with the other members of the maintenance team. Wage based on experience and skill. Vehicle allowance provided.

After a probationary period, applicants may apply to the Firm Management extended health care program.

How to Apply

Please reply with a cover letter and resume to Jacalyn Weech at jacalyn@firmmanagement.com.